Effective 9/7/2021, Permits and Letters of Approval will be sent via email.
Permit holders should create a User ID on FDNY Business and ensure there is a valid email account and Premises Address associated with their ID to receive Permits and LOAs via email. Permits can also be viewed.
What are Permit Accounts?
The FDNY issues and monitors permit accounts (sometimes known as equipment use permits) for the use, operation, and maintenance of equipment and space, as well as regulated fire safety and prevention systems.
Permit Account Number - Main identifying component of a permit account - necessary when contacting the FDNY about the account.
Account Owner - Entity responsible for maintaining the account with the FDNY. May be building owner or tenant.
Expiration - May denote required inspection or annual payment date.
Within SiteCompli/InCheck there are three fields to take note of.
DO# - (District Office), relates to which division of the FDNY manages your Equipment Type
Exp Date – Most permit accounts expire five years from the initial approval/inspection date. When the expiration of your equipment occurs, an inspection needs to be set up. In many cases, the FDNY will automatically schedule permit account inspections. Depending on the permit account type and related District Office, this responsibility may fall to the permit account owner (building owner, manager, or tenant) and their equipment vendor.
Status – Active or Inactive, these statuses refer to the equipment being considered by the FDNY as actively in use.
How do I set up a Permit Account?
When a piece of equipment is installed, the DOB will issue an Equipment Use Permit as part of the DOB Jobs process.
Separate from this, the FDNY creates a Permit Account for the unit to track and perform annual inspections. The FDNY will view the Equipment Use Permit (EUP) before creating their own Permit Account, the record for annual inspection, and renewal.
An owner or present party during the initial inspection must have the signed DOB EUP in their possession. Having a copy on hand and available for FDNY inspections is also a good practice, though only necessary for the initial inspection.
Why Are Permit Accounts Important?
Failure to have the proper account, or keep it up to date with renewal payments and inspections, could lead to costly NOVs. Tracking this information proactively is key to avoiding outsized fines.
Voiding an FDNY Permit Account
The process of voiding (or decommissioning) an FDNY Permit Account depends on the permit/equipment. This typically involves the removal and FDNY inspection and verification. The FDNY will not void a permit until all criteria are met. Once a permit has been voided, regular renewals and inspections are no longer required.
You can begin the process of voiding a permit by contacting the issuing District Office.
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