The NYC Compliance Executive Summary Report provides an overview of how compliant your buildings are.
This guide shows you how to run the NYC Compliance Executive Summary in your account and how to read the report once it's created.
Overview
The Executive Summary report lets you see which areas of your portfolio are improving, and which need immediate attention by giving you an overview of your portfolio's performance. Some key features of the report include:
- Section charting violation changes over time, including which agencies are hitting your team the hardest
- Equipment inspections overview, highlighting what needs immediate attention before it’s too late
- Custom timelines, so you can review your information quarterly, monthly, weekly, or anything in between
The Executive Summary gives your team a blueprint for improvement by immediately identifying what areas of compliance need attention and what successes your team has had over a specific timeframe.
Creating the Report
To create a new NYC Compliance Executive Summary report:
- Click on Reports from the left-hand menu
- Click on Create New Report
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Select Template:
- Click on the NYC Compliance Executive Report icon
- Click Next
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Customize Report:
- Select one:
- All Properties: Run report for all properties in your account
- Group: Run report for a specific property group
- Properties in Portfolio: handpick properties from your account to include by selecting them from the drop-down menu
- Select a time period or a date range
- Click Next
- Select one:
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Customize Delivery:
- Choose a name for your report
- Decide if you want the report to be recurring or run only once
- Select recipients of the report
- Click Next.
BEST PRACTICE: Make your Executive Summary recurring to have an updated report generated and emailed to you automatically.
- Your report is being generated. Click Close
Your report will be emailed to you and is also always available in your Reports section for you to download a copy at any time.
Reading the Report
Violations
SiteCompli tracks the status of violations issued by several NYC agencies. In the Executive Summary, violations issued by the DOB and FDNY are separated into two different types because they have different requirements for resolution.
The Violations section shows the change in number of open violations by tracking the number of Violations that were open at the beginning and end of the date range and also taking into account how many new violations were issued and closed during that same time.
The percentage of change for each type of violation is calculated using the following formula:
A percentage in red means that the number of violations from that particular agency increased during the date range and percentage in green means the number of violations from that particular agency decreased.
Fines & Hearings
Each violation adjudicated through OATH (New York City's Office of Administrative Trials and Hearings) has a hearing associated with it. The Fines & Hearings section in the Executive Summary compiles all of the hearings and fines owed from those hearings in the date range. Please note that the total fine amount shown on the Executive Summary is only for the date range and not an overall total.
In default means that the named respondent on the violation did not attend the hearing and the max penalty amount for the violation was issued.
In violation means that the named respondent attended the hearing, was found in violation, and a penalty was issued.
Pending hearings have not occured at the time the report was run.
Complaints
Complaints are collected through NYC's 311 and then fielded to the appropriate city agency. Complaints are not violations. However, complaints mean that a city inspector will visit the property to investigate the claims of the complaint. If they see anything in violation during their visit, they will issue violations.
SiteCompli tracks complaints from both DOB and HPD, and the Executive Summary shows the total number of complaints issued during the date range and the percentage that resulted in violation, and the percentage that were closed without a violation.
Critical Issues
SiteCompli has compiled information on several critical compliance issues like hazardous violations and stop work orders. Items that appear in this section are considered critical based on either a high financial penalty being associated, or a very serious safety hazard . As a reminder, the counts shown on the Executive Summary are only for items issued during the date range of the report.
DOB Inspections
The Executive Summary shows the compliance status for all elevators and boilers for the properties included in the report.
Elevators
Each elevator device in New York City must complete an annual inspection called a Category 1 (CAT 1) Inspection.
All non-hydraulic elevator devices must also complete a more rigorous inspection Category 5 (CAT 5) Inspection every 5 years.
The Executive Summary organizes the statuses of elevators into three categories:
Require Attention: Any elevator device that has an outstanding inspection that needs to be completed, a completed inspection that needs to be corrected, or any open violations.
In Progress: This is a DOB-driven status and does not denote compliance or non-compliance. A status of Work in Progress denotes that there are ongoing efforts for the installation of a new device or major renovations requiring the elevator's deactivation during work
In Compliance: Elevator devices that have current satisfactory inspections and no open violations.
Boilers
All boilers in most buildings must complete an annual inspection that needs to be submitted to the DOB.
In addition to the annual inspection, boilers must complete a triennial registration (every three years) with the DEP.
SiteCompli tracks the statuses of these inspections and registrations and the Executive Summary organizes them into three categories:
Require Attention: Any boiler that has an outstanding inspection that needs to be completed, a completed inspection that needs to be corrected, an outstanding registration, or any open violations.
In Progress: Boilers that have an inconclusive status based on the data we've received from the DOB and DEP.
In Compliance: Boilers that have current satisfactory inspections, registrations, and no open violations.